Operations Associate, Chispa AZ

Title: Operations Associate, Chispa AZ
Department: State Capacity Building
Status: Non-Exempt
Duration: 18 months from Start Date
Reports to: Operations Director, Chispa AZ
Positions Reporting to this Position: None
Location: Phoenix, AZ 
Remote Work Eligibility: Yes; Regular Hybrid Work
Travel Requirements: Up to 10%
Union Position: Yes
Job Classification Level: A
Salary Range (depending on qualified experience): $59,160 – $74,160 (effective April 1, 2025)

General Description:

The League of Conservation Voters, Inc. (“LCV”), a non-profit organization, builds political power to protect people and the planet. We envision a world in which tackling the climate crisis, confronting environmental injustice, and strengthening our democracy lead to cleaner and healthier communities, good, well-paying jobs, and a more just, equitable, and sustainable planet for all.

Chispa, a program of LCV, works to ensure that Latine communities and leaders have a strong voice in the movement for climate justice and within the environmental movement and influence the environmental policies and decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas.

Chispa Arizona is a leader in advocating for clean energy and clean air, climate justice, public lands and parks, and fighting for a reflective democracy in the federal, state, and municipal governments. Our fight for climate justice is at the Arizona Legislature, the Arizona Corporation Commission and the municipalities.

LCV is hiring an Operations Associate for the Chispa AZ program who will support the Chispa AZ Operations Director in executing the administrative operations of the program. Responsibilities include assisting with the Phoenix, AZ office operations, tracking program expenses, and providing general administrative support for the Chispa AZ team. The ideal candidate is highly organized with a propensity for improving processes and solving problems, a clear and confident communicator, and able to manage competing priorities. 

This position is classified as “Regular Hybrid Work”, which means the position is assigned to an LCV office where they spend one to four days per week and work the rest of the week remotely. This position is required to work in-person in the Phoenix, AZ office four (4) days per week.

This job operates in a professional office or home office environment, and routinely uses standard office equipment including, but not limited to, computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment.

Applicants must be located in and legally authorized to work in the United States. 

Responsibilities:

• Assist the Operations Director, Chispa AZ with improving the functionality of our teams to advance organization and processes to facilitate and streamline operations.
• Manage calendars of the Executive Director, Chispa AZ and overall Chispa AZ program by ensuring they are up-to-date and help schedule meetings.
• Help manage the Chispa AZ project management system, Monday.com.
• Track the progress of Chispa AZ projects and campaign goals using Monday.com and EveryAction.
• Learn EveryAction Process for engaging with members and donors in order to provide backup administrative support, as needed. 
• Help keep track of project spending, ensuring that correct codes are utilized for processing expenses via systems like RAMP, Questica, or Monday.com.
• Keep the Chispa AZ office organized, in working order, and well-stocked with supplies and materials with an eye towards sustainability, including choosing green and recycled products and supporting zero waste practices around the office. 
• Work with the Operations Director, Chispa AZ and LCV Operations team to support basic office-related needs such as internet service provider accounts, office equipment, supplies, and furniture purchases.
• Keep track of inventory and sign in and out material/items.
• Respond to incoming calls and emails of the Chispa AZ general inbox, and forward requests to appropriate team members. Check and sort mail when at the office. 
• Provide administrative support for Chispa AZ events, as needed.
• Support logistics for staff meetings and retreats, as well as staff appreciation and social events.
• Work with the Chispa AZ team to achieve annual racial justice and equity goals, including, but not limited to, ensuring processes center communities disproportionately affected by environmental harms and taking into account accessibility needs when bringing community into shared spaces.
• Assist with ensuring that Chispa AZ’s operations are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
• Travel up to 10% of the time for in-person work, including staff retreats, meetings, conferences, member activities and professional development opportunities, as needed.
• Conduct in-office responsibilities from the Phoenix, AZ office at least four days per week.
• Perform other duties as assigned.

Qualifications:

• Work Experience: Required – At least 1 year of administrative experience, including experience with project management, managing spreadsheets, and tracking budget or inventory. Preferred – Experience working in a non-profit organization. Experience and training on project management software, such as Monday.com or Asana. Experience with EveryAction CRM, and QuickBooks or other financial management software. 
• Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills. Bilingual in English and Spanish.
• Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.

LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.

To Apply: Send cover letter and resume to hr@lcv.org with “Operations Associate, Chispa AZ” in the subject line by April 13, 2025. No phone calls please. 

All employment is contingent upon the completion of a background check, employment verifications and reference checks. 

LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation to participate in the employee selection process, including, completing the application, interviewing, or pre-employment testing, please contact hr@lcv.org.